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Indicator - FL Memo

Safe Employment Documents

Legally secure and up-to-date personnel documents plus advice on how to use them

Safe Employment Documents is... 

A package of a website, a printed newsletter, a book plus a Special Report to

  • Cover every workplace situation in the least-cost way
  • Have a full set of legally secure employment documents
  • Know how to use each document to its greatest effect
  • Make sure your paperwork meets the needs of your business
  • Stay fully up to date with what's new and changing in employment law

A unique concept...

  • Easy-to-apply advice and solutions
  • Short and simple - in clear language
  • 100% safe to use
  • Completely independent advice
  • Full-refund guarantee

A unique collaboration between

  • Our in-house experts
  • A broad network of specialists who are experts in their fields

Annual subscription: £287

We have special offers on the table for you:
Call us on 020 7803 4666 or e-mail sam@indicator-flm.co.uk to find out more.


We've created this package especially for... 

Company owners and managers, personnel managers, HR staff, supervisors that want to:

  • Be sure their employment practices are legally safe
  • Have ready-to-use documents for all their personnel dealings close to hand
  • Keep these documents up to date with the ever-changing employment rules

Personnel consultants and advisors that want to:

  • Have all the resources they need to provide their clients with maximum protection

Changing terms

  • Letter advising NMW rate change
  • Letter advising NMW rate freeze
  • Letter notifying employer change of name
  • Letter varying agreed terms of contract
  • Request to vary contract terms
  • Salary sacrifice form
  • Termination of contract and offer of terms
  • Variation of contract terms letter

Company rules

  • Alcohol and drugs policy
  • Business travel and environment safeguarding policy
  • Cars and car allowances policy
  • CCTV Policy
  • Clear desk policy
  • Collections, Sponsorship and Selling of Goods Policy
  • Computer policy
  • Conduct whilst on company business policy
  • Data protection policy
  • Death of employee policy
  • Deferral of jury service letter
  • Dignity at work policy
  • Disclosures in the public interest policy
  • Dress and appearance policy
  • Driving whilst on company-related business policy
  • Duvet day policy
  • E-mail and Internet policy
  • Equal opportunities and dignity at work policy
  • Gifts from clients/suppliers policy
  • Gifts report form
  • Health and safety policy
  • Holidays policy
  • Homeworking policy
  • Leaves of absence policy
  • Outcome of Time to Train Appeal Meeting Letter
  • Personal relationships at work policy
  • Political activity policy
  • Provision of accommodation policy
  • Register of keys and alarm codes
  • Reimbursement of expenses policy
  • Right to search policy
  • Severe disruption policy
  • Smoking policy
  • Social media policy
  • Sporting and special events policy
  • Staff discounts policy
  • Staff handbook introduction
  • Statement to Employees in Advance of Work Party
  • Stop and Search Authorisation Form
  • Stress at work policy
  • Telephone policy
  • Timekeeping policy
  • Time to Train Acceptance Letter
  • Time to Train Appeal Meeting Letter
  • Time to Train Rejection Letter
  • Use of company equipment policy
  • Workplace sweepstake rules

Contracts

  • Agreement for Loan Repayment
  • Apprenticeship agreement
  • Approved English apprenticeship agreement
  • Blanket power to vary contract clause
  • Bonus payment clause
  • Commission clause
  • Compassionate leave clause
  • Confidentiality clause
  • Consultancy Agreement
  • Consultancy offer letter
  • Credit and Charge Card Clause
  • Criminal records check clawback agreement
  • Deductions from wages clause
  • Demotion clause
  • Deputising clause
  • Driving Licence Requirement Clause
  • Fixed-term contract
  • Fixed term contract extension letter
  • Flexible job duties clause
  • Flexitime clause
  • Garden leave clause
  • Holiday pay on termination clause
  • Holiday shutdown clause
  • Intellectual property clause
  • Job-share clause
  • Lay-off and short time working clause
  • Letter confirming a career break
  • Letter confirming a reduction in hours request
  • Letter confirming increase in hours request
  • Letter confirming PILON payment
  • Letter requesting return of contract
  • Letter to competitor about employee on garden leave
  • Limiting disciplinary procedure clause
  • List of gross misconduct offences
  • Medical examinations clause
  • Mobility/relocation clause
  • On-call work clause
  • Opt-out agreement
  • Other benefits in kind clause
  • Outside business interests clause
  • Overtime and time off in lieu clause
  • Pay in lieu of notice
  • Personal property clause
  • Probation period clause
  • Public Statements Clause
  • Renewal of fixed-term employment letter
  • Requirement to travel clause
  • Rest periods and rest break clause
  • Restrictions on authority clause
  • Restrictive covenants clause
  • Retirement clause
  • Return of company property clause
  • Right to work clause
  • Secondment agreement
  • Shift work clause
  • Sick pay clause
  • Student Sponsorship Agreement
  • Suspension clause
  • Third party pressure to dismiss clause
  • Training costs agreement
  • Training requirement clause
  • Whole agreement clause
  • Work outside the UK clause
  • Written statement of employment particulars
  • Zero hours contract

Contractual policies and procedures

  • Alcohol and drugs
  • Anti-bribery policy
  • Computer policy
  • Conduct whilst on company business
  • Corporate hospitality policy
  • Data protection policy
  • Dress and appearance
  • E-mail and Internet policy
  • Employment of ex-offenders policy
  • Gifts from clients/suppliers
  • Holidays
  • Leaves of absence
  • Personal relationships at work
  • Reimbursement of expenses
  • Right to search
  • Sickness absence
  • Smoking
  • Telephone policy
  • Timekeeping
  • Unauthorised absence
  • Use of company equipment
  • Working Time Regulations
  • Workplace companion confidentiality agreement

Discipline/grievances

  • Capability procedure
  • Confirmation of no further disciplinary action
  • Disciplinary demotion letter
  • Disciplinary hearing order of proceedings
  • Disciplinary investigation report
  • Disciplinary procedure
  • Dismissal due to poor performance letter
  • Dismissal with notice letter (misconduct)
  • Dismissal without notice letter (absent employee)
  • Dismissal without notice letter (gross misconduct)
  • Dispute resolution
  • Employee disciplinary record
  • External Witness Statement Request Letter
  • Failure to attend disciplinary hearing letter
  • Grievance meeting order of proceedings
  • Grievance procedure
  • Letter advising appeal is out of time
  • Letter appointing a disciplinary investigation manager
  • Letter following disciplinary appeal hearing
  • Letter following grievance appeal meeting
  • Letter following poor perfomance appeal meeting
  • Letter following receipt of medical certificate
  • Letter lifting suspension
  • Letter notifying outcome of grievance meeting
  • Letter offering options for disciplinary hearing
  • Letter postponing grievance hearing
  • Letter refusing choice of companion
  • Letter rescheduling disciplinary hearing
  • Letter to doctor
  • Minutes of disciplinary hearing
  • Minutes of grievance meeting
  • No action after disciplinary investigation
  • Noitification of disciplinary investigation
  • Notice of disciplinary appeal hearing
  • Notice of grievance appeal meeting
  • Notice of performance review meeting
  • Notice of poor performance appeal meeting
  • Notification of disciplinary hearing
  • Notification of grievance meeting
  • Performance review meeting
  • Request to attend investigatory meeting
  • Retraction of grievance form
  • Suspension letter
  • Warning/final warning of poor performance
  • Witness Statement Record
  • Workplace companion confidentiality agreement
  • Written warning and final written warning

Miscellaneous

  • Advance notice of cash shortges and stock deficiences
  • Agency worker day one rights response letter
  • Appraisal procedure and form
  • Assessment of potential for promotion
  • Ballot form for the election of employee reps
  • Bonus payment letter
  • Business relocation letter
  • Change of circumstances form
  • Charity cake bake rules letter
  • Client handover sheet
  • Compassionate leave rejection letter
  • Corporate hospitality report form
  • Data processor letter
  • Death benefit expression of wish form
  • Eligible jobholders automatic enrolment letter
  • Employee absence record form
  • Employment overview record
  • Equal Opportunities Training Record
  • Extension of probationary period letter
  • Failure to return from holiday letter
  • Fair piece rate notice
  • Holiday request form
  • Informal meeting request
  • Invitation to staff to nomination themselves as employee reps
  • lay-off or short time letter
  • Letter acknowledging whistleblowing disclosure
  • Letter for entitled workers
  • Letter for non-eligible jobholders
  • Letter for workers already in a qualifying pension
  • Letter imposing a lay-off or short time working
  • Letter informing agency worker of righs after twelve weeks
  • Letter rejecting annual leave request
  • Letter rejecting expenses claim
  • Letter rejecting time off for religious festival
  • Letter rejecting time of for elective medical procedure
  • Letter requesting basic disclosure certificate
  • Letter requesting employee work longer notice period
  • Letter requiring removal of social media posts
  • Letter to employee's emergency contact
  • Letter to employee who is imposing strong beliefs
  • Letter to ex-employee threating to conatct ICO
  • Letter to next of kin on death of employee
  • Letter to staff before a TUPE transfer
  • Letter to staff following a TUPE transfer
  • Mediation Checklist
  • National living wage advice letter
  • Night workers health questionnaire
  • Notice of return to normal working
  • Notice of staff meeting outside normal working hours
  • Notice to discuss dress policy breach
  • Notice to take annual leave
  • Notification of pay freeze letter
  • Offer of voluntary internship letter
  • Overpayment of wages letter
  • Overpayment of wages letter for ex-employee
  • Performance progress record
  • Personal data subject access request clarification
  • Personal data subject access request form
  • Personal data subject access response letter
  • Possible business relocation letter
  • Preserving staff dignity statement
  • Processing of personal data consent form
  • Promotion letter
  • Request to buy or sell holiday form
  • Request to carry over holiday form
  • Rights after loss of pregnancy letter
  • Road incident form
  • Salary review letter
  • Satisfactory probationary period letter
  • Self appraisal form
  • Special leave request form
  • Staff discounts record
  • Staff handbook guidelines
  • Sunday trading statutory rights statement
  • Suspension on medical grounds letter
  • Time off in lieu form
  • Time of for jury service letter
  • TUPE consultation letter
  • TUPE election for pre-transfer consultation
  • TUPE employee liability information letter
  • TUPE employee rep role explanation letter
  • TUPE request for details of proposed measures letter
  • Unauthorised absence letter
  • Whistleblowing at work training notes
  • Whistleblowing training record

Non-contractual policies and procedures

  • Adoption leave and pay
  • Anti-slavery and human trafficking policy
  • Appraisal policy
  • Appraisals
  • Birthday Policy
  • Bonus payment clause
  • Bring your own device policy
  • Buying and selling holiday policy
  • Canteen facilities
  • Capability procedure
  • Career breaks
  • Cars and car allowances
  • Cash handling policy
  • Clear desk
  • Dignity at work policy
  • Disciplinary procedure
  • Disclosures in the public interest
  • Domestic emergencies policy
  • Domestic violence policy
  • Employee of the month policy
  • English only policy
  • Enhanced redundancy payments policy
  • Equal opportunities policy
  • Fire safety
  • First aiders payment policy
  • Flexible working
  • Food at desks policy
  • Grievance procedure
  • Health and safety
  • Homeworking policy
  • Induction policy
  • Internal fraud policy
  • Listening to music policy
  • Loans policy
  • Long service awards policy
  • Maternity leave and pay
  • Medical and dental appointments policy
  • Notice periods policy
  • Parental leave
  • Paternity leave and pay
  • Payroll giving policy
  • Promotion
  • Provision of accommodation
  • Recruitment
  • Redundancy
  • Religious observance policy
  • Relocation
  • Remote/homeworking
  • Resignation
  • Retirement
  • Season ticket loans
  • Staff discounts
  • Stress at work
  • Time off for dependants
  • Training and development
  • Training costs agreement
  • Volunteer and charity work policy

Recruitment

  • Academic qualifications request
  • Application form
  • Character reference questionnaire
  • Equal opportunities monitoring form
  • Illegal working prevention letter
  • Induction Checklist
  • Instruction to supply temporary worker
  • Interview and rejection letters
  • Invitation to attend interview letter
  • Job description and person specification
  • Letter advising social media will be disregarded
  • Letter confirming membership of professional body
  • Letter enquiring about reasonable adjustments
  • Letter Withdrawing Conditional Offer of Employment
  • Letter withdrawing offer of appointment
  • New starter form
  • Offer of appointment letter
  • Pre-employment medical questionnaire
  • Previous employment confirmation request
  • Professional qualifications rrequest
  • Recruitment authorisation form
  • Recruitment policy
  • Reference reply
  • Reference request
  • References policy
  • Rejection of candidate after interview letter
  • Rejection of candidate before interview letter
  • Relocation policy
  • Response to unsolicited CV
  • Right to work checklist
  • Verification of qualifications consent form

Redundancy

  • Collective consultation letter
  • Counter-notice
  • Electing employee representatives
  • Employee rep role explanation letter
  • Enhanced redundancy payments policy
  • First redundancy consultation letter
  • Letter seeking agreement to reduce pay
  • Nomination letter
  • Notification of potential redundancy meeting
  • Notification of redundancy appeal meeting
  • Objection to early departure on redundancy
  • Offer of alternative work
  • Offer of alternative work during family leave
  • Redundancy appeal meeting confirmation
  • Redundancy payment calculation form
  • Redundancy payments ready reckoner
  • Redundancy policy
  • Redundancy selection assessment
  • Redundancy termination notice
  • Second redundancy consultation letter
  • Selection criteria
  • Voluntary redundancy termination notice
  • Volunteer for redundancy acceptance letter
  • Withdrawing redundancy notice letter

Sickness absence

  • Consent to medical report follow up request
  • Consent to obtain medical report letter
  • Conversion of sickness absence to holiday form
  • Employee’s attendance request letter
  • Fit for work acknowledgement letter
  • Fit for work referral consent letter
  • Fit for work telephone referral
  • Letter confirming temporary work alterations
  • Letter notifying Reversion to Statutory Sick Pay
  • Letter recrediting annual leave
  • Letter requesting visit with sick employee
  • Letter to sick employee requesting contact
  • Letter withdrawing SSP
  • Long-term incapacity dismissal appeal
  • Long-term incapacity dismissal letter
  • long-term incapacity letter
  • Long-term incapacity meeting letter
  • Meeting request following long term incapacity
  • Not fit for work acknowledgement letter
  • Remain at home letter
  • Request for medical report
  • Return to work interview form
  • Self-certification of sickness absence form
  • Sickness absence policy

Termination

  • Compromise agreement
  • Compromise agreement letter
  • Confirmation of dismissal for SOSR
  • Confirmation of dismissal statutory bar
  • Dismissal due to redundancy letter
  • Dismissal for unsatisfactory performance
  • Dismissal probationary period letter
  • Early release from notice letter
  • Ex gratia termination payment receipt
  • Exit questionnaire
  • Fixed-term contract expiry dismissal letter
  • Frustration of contract letter
  • Intended retirement date letter
  • Letter advising employee has left
  • Letter confirming no compulsory redundancies necessary
  • Letter retracting heat of the moment dismissal
  • Letter to accompany settlement agreement
  • Letter to discuss resignation
  • Meeting for possible dismissal
  • Miscellaneous
  • Notice of potential dismissal (FTC Expiry)
  • Notice of Potential Dismissal (SOSR or Satutory Bar)
  • Notification of appeal meeting
  • Notification of potential dismissal meeting
  • Notification of retirement appeal meeting
  • Notification of retirement meeting
  • Outcome of appeal meeting letter
  • Outcome of retirement meeting letter
  • Request to work beyond retirement
  • Resignation policy
  • Response to verbal resignation
  • Response to written resignation
  • Retirement appeal letter
  • Retirement form
  • Retirement policy
  • Settlement agreement
  • Settlement agreement proposal checklist
  • Statement of reasons for dismissal

Terms and conditions of employment

  • Commission
  • Confidentiality
  • Flexible job duties
  • Garden leave
  • Intellectual property
  • Lay off and short-time working
  • Miscellaneous
  • Mobility/relocation
  • Notice
  • Outside business interests
  • Pay in lieu of notice Clause
  • Probation period
  • Requirement to travel
  • Retirement

Work & parents

  • Acknowledgement of discontinuous periods of SPL
  • Acknowledgement of intended adoption leave
  • Acknowledgement of intended maternity leave
  • Acknowledgement of single period of SPL
  • Adoption appointment eligibility declaration
  • Adoption leave and pay policy
  • Adoption leave request form
  • Antenatal appointment eligibility decalration
  • Approval of parental leave request
  • Approval of paternity leave request
  • Declaration of consent and entitlement to SPL
  • Failure to return from maternity leave letter
  • Family emergencies absence form
  • Flexible working acceptance letter
  • Flexible working application form
  • Flexible working policy
  • Flexible working rejection letter
  • Flexible working request meeting letter
  • Insufficient notice of return from maternity leave
  • Job vacancy during parent-related leave
  • Letter asking for Evidence of Eligibility for Additional Paternity Leave
  • Letter confirming trial flexible working arrangement
  • Letter inviting employee to attend a SPLIT day
  • Letter notifying change to maternity leave dates
  • Letter postponing parental leave
  • Letter refusing discontinuous periods of SPL
  • Letter requesting evidence for SPL
  • Letter suspending an employee during pregnancy
  • Letter to employee on maternity leave
  • Letter triggering maternity leave due sickness
  • Maternity leave/adoption leave curtailment notice
  • Maternity leave plan
  • Maternity policy
  • Notice of entitlement for shared parental leave
  • Not returning from maternity leave letter
  • Offer of suitable alternative work in pregnancy
  • Outcome of flexible working appeal letter
  • Parental leave policy
  • Parental leave request form
  • Paternity leave policy
  • Paternity leave request form
  • Periods of leave notice for shared parental leave
  • Refusal of a parental leave request
  • Reply to request for early return from maternity leave
  • Return from maternity reminder letter
  • Shared parental leave policy
  • SMP ineligibility letter
  • Time off for dependants policy
  • Trial flexible working arrangement letter

You'll benefit from the following resources... 

Monthly newsletter

  • Professional advice on how to use our employment documents to their greatest effect, by e-mail and by post

Safe Employment documents

  • Regularly updated employment documents to ensure your working practices are all squeaky clean

E-mail services

  • To keep you fully informed about new and updated resources
  • That link directly to these resources
  • To deliver news and advice directly to your mailbox
  • That you can easily subscribe to or unsubscribe from - you manage what you receive

In addition, you'll also get... 

The book: Essential Documents Employment

  • The hard copy edition with hundreds of employment documents
  • Get the most from your staff in a cost-effective, legally secure way

The Special Report: Shared Parental Leave

  • The hard copy edition full that explains the rules on shared parental leave
  • Follow the correct procedures with minimal disruption to your business

Use Safe Employment Documents by visiting

Safe Employment Documents

  • All-in-one solution
  • Always up to date
  • User-friendly
  • Fully integrated and linked content
  • Easy to apply in practice