Essential Documents for Saving Tax

Table of contents

Section 1 - Capital allowances

Capital allowances election for fixtures in buildings

Capital allowances for fixtures in buildings record

Capital allowances short-life asset election

Election to transfer assets at written down value

Section 2 - CGT

Capital gains calculation

CGT EIS deferral relief claim

CGT negligible value claim

CGT rollover relief claim

CGT schedule of capital enhancements

Claim for a capital loss for an irrecoverable loan to a trader

Claim for a capital loss for repayment of a loan as guarantor

Claim for private residence relief to apply to a former home

Claim to adjust base cost for part disposal of land

Deed of trust for property

Election for entrepreneurs’ relief to apply to QCBs

Election to carry back earn out loss

Election to disapply incorporation relief

Entrepreneurs’ relief checklist

Gift relief calculator

Nominating a main residence election

Notifying HMRC of a capital loss outside self-assessment

Request to pay capital gains tax in instalments letter

Rollover relief calculation

Share value calculator

Value of goodwill calculator

Section 3 - Company tax

Company shares or securities reorganisation clearance letter

Company trading status report

Company’s option to buy/sell shares clause

Deduction for deemed employment payment

Directors’ benefits in kind - board minute and contract clause

Director’s loan account write-off letter

Director’s loan agreement

Disincorporation relief claim

Distributable profits board minute

EIS advance assurance letter

Election for land remediation relief

Election to transfer gain or loss to another group company

Interest payable on loan account minute

Interim dividend board minute

Purchase of own shares clearance letter

Purchase of own shares reporting letter

Year-end bonus board minute

Section 4 - Employment

Alternative interest calculation method letter

Cars and car allowances policy

Checklist of employment status factors

Childcare voucher salary sacrifice policy

Company car lump sum contribution agreement

Company car running cost contribution agreement

Director’s loan account record

Election for share value to ignore restrictions

Electronic devices policy

Employee business mileage record

Employee contract pay in lieu of notice clause

Employee equipment allowance

Employee expenses policy

Employee homeworking expenses policy

Employee loan agreement

Employee loan letter

Employee loan record

Employee personal appreciation gift letter

Employee pool car policy

Employee - provision of home telephone policy

Employee scale rate clearance letter

Employee travel expenses policy

Employee use of employer-owned van agreement

Employee expenses claim form

Employees’ incidental overnight expenses policy

Employees using their own cars for business policy

Employer/employee company car fuel agreement

Golden hello payment letter

Letter to HMRC regarding pool car status

Memo: invoices for motor expenses

Mobile phone declaration

PAYE settlement agreement letter

Payrolling benefits in kind letter to employee

Personal use of employer-owned assets

Pool car journey record

Register of child carers

Salary sacrifice letter to employee

Salary sacrifice policy

Sample childcare voucher

Spouse’s job description

Staff suggestion scheme record

Staff suggestion scheme rules

Termination payment letter

Termination payment minutes

Section 5 - Inheritance tax

Chattel lease

Deed of assignment of life policy

Deed of variation

Dividend waiver

Election to be treated as domiciled in the UK

Failed potentially exempt transfer - fall in value claim

IHT claim for fall in value relief for land and buildings

IHT gift from surplus income letter

Transferable nil rate band checklist

Letter of wishes to accompany a will

Loan waiver deed

Record of gifts

Surplus income record

Section 6 - Personal income tax

Amending a personal tax return

Consultancy agreement

Contract for services

Dividend voucher

EIS relief claim

Exchange of letters

In-year pension contribution - claim for tax relief

IR35 - prevention of double taxation claim

Overpayment relief claim checksheet

Overpayment relief claim

Pension premium record

Reducing self-assessment payments on account letter

Self-employed pages review

Tax planning checklist 2017/18

Unincorporated business trading loss relief claim

Section 7 - Property and rental income

Agreement to sever joint tenancy

Chattels checklist

Election for a period of grace to apply to FHLs

Election for rent-a-room relief not to apply

Election to average occupation of FHLs

Land and buildings tenancy-in-common declaration

Licence agreement for commercial property

Licence agreement (garage)

Licence agreement

Property management company contract

Rental business employee’s job description

Section 8 - Tax management, enquiries and penalties

Changing interview notes

Checklist for challenging an HMRC business economics exercise

Compensation claim letter

Complaint letter

Enquiry - business economics exercise letter

Enquiry - capital statement checklist

Enquiry - challenging a business economics exercise

Enquiry - letter declining an interview

Enquiry - notice out of time letter

Enquiry - private expenditure record

Key events chart

Letter to chase a tax repayment

Letter to get a tax penalty reduced or suspended

Lottery syndicate agreement

Official error claim for tax not to be collected

PAYE compliance review - date not convenient letter

PAYE compliance review visit checklist

PAYE - letter of disclosure

Request for closure of enquiry letter

What HMRC is likely to ask

Section 9 - VAT

Authority letter to HMRC

Revoking a VAT option to tax letter

Letter to HMRC - problems with VAT online filing

Request for HMRC VAT internal review letter

VAT appeal letter

VAT invoice checklist

VAT option to tax letter covering letter

VAT - request for a written ruling

VAT return checklist

VAT return online filing problems checklist

VAT surcharge reasonable excuse letter

VAT voluntary disclosure of error letter

Section 10 - Other tax documents

Accounts - obligation for past event note

Allocation of savings interest agreement

Annual certificate of interest

Appeal and postponement of direct tax

Bank account declaration of beneficial ownership

Claim for special relief

Election to transfer stock at less than market value

Product mix reconstruction

Wastage/losses record