Essential Documents - Managing Staff, Terms & Conditions, Company Rules
A Tips & Advice book about...
In a nutshell
This book guarantees that your personnel and HR practices are legally safe. It includes over 350 ready-to-use documents, policies, letters, clauses and procedures on topics such as homeworking, parental leave, sickness absence, maternity, holidays and so much more. Each one of our documents is 100% safe to use and is accompanied by a handy introduction explaining how to get the most from it. It’s an indispensable set of documents for all business owners and HR managers who want to deal with their staff in a legally safe and trouble-free way.
In detail
Using the right workplace documents is more vital now than ever. This book provides a comprehensive set of documents split across 9 chapters:
- Clauses
- Policies
- Changing terms & conditions and TUPE
- Sickness absence
- Time off and holidays
- Maternity, paternity, adoption and parental rights
- Data protection
- Trade unions
- Personnel management - company rules
You’ll also benefit from a free online service so that you can easily download and amend the documents to suits the needs of your business - saving you time and hassle.
We've created this Tips & Advice book especially for...
Personnel/HR managers and staff, HR consultants, business owners, company directors that want to:
- Always have the right HR documents in place
- Understand how to use these documents to their full effect
You'll get the following free extras with this Tips & Advice book...
An online service with ready-to-use documents
- To immediately apply our advice and solutions in practice
- That you can easily adapt to suit your own requirements
In this Tips & Advice book you'll read about...
Chapter 1 - Clauses
Accommodation clause
Apprenticeship agreement
Approved English apprenticeship agreement
Blanket power to vary contract clause
Bonus payment clause
Casual worker agreement
Checklist of information needed to draft restrictive covenants
Commission clause
Compassionate leave clause
Confidentiality clause
Consultancy agreement
Consultancy offer letter
Contract drafting checklist
COT3 clause
Credit and charge card clause
Deductions from wages clause
Demotion clause
Deputising clause
Director’s service agreement
Driving licence requirement clause
Electronic signatures clause
Employed or self-employed checklist
Employee contract pay in lieu of notice clause
Employee warranties
Extra bank holidays clause
Fixed-term contract clause
Flexible job duties clause
Flexitime clause
Garden leave clause
GDPR data processor clauses
GDPR data protection clause
GDPR employee monitoring clause
Governing law and jurisdiction clause
Holiday pay on termination clause
Holiday shutdown clause
Intellectual property clause
Job-share clause
Lay-off and short time working clause
Limiting disciplinary procedure clause
List of gross misconduct offences
Medical examinations clause
Mobility and relocation clause
No oral variation clause
Notices clause
On-call work clause
Opt-out clause
Other benefits in kind clause
Outside business interests clause
Overtime and time off in lieu clause
Part-time employee clauses
Pay secrecy clause
Permission for employee to have second job while on sick pay clause
Personal property clause
Preserving staff dignity statement
Probation period clause
Public statements clause
Reporting procedure
Requirement to live near work clause
Requirement to travel clause
Rest periods and rest breaks clause
Restrictions on authority clause
Restrictive covenant clauses
Retirement clause
Return of company property clause
Right to work clause
Secondment agreement
Shift work clause
Sick pay clause
Statement of changes to employment particulars
Statement of employment particulars checklist
Student sponsorship agreement
Suspension clause
Third party pressure to dismiss clause
Third party rights clause
Training costs agreement
Training requirement clause
Whole agreement clause
Work outside the UK clause
Written statement of employment particulars
Zero-hours contract clause
Chapter 2 - Policies
Adoption leave and pay policy
Agency workers policy
Alcohol and drugs policy
Anti-bribery policy
Anti-slavery and human trafficking policy
Appraisal policy
Bereavement policy
Birthdays policy
Bring your own device policy
Business travel and environment safeguarding policy
Buying and selling holiday policy
Canteen facilities policy
Career breaks policy
Cars and car allowances policy
Cash handling policy
Cashback websites policy
CCTV policy
Clear desk policy
Collections, sponsorship and selling of goods policy
Computer policy
Conduct whilst on company business policy
Corporate hospitality policy
Criminal offences committed by staff policy
Death of employee policy
Dignity at work policy
Domestic abuse policy
Domestic emergencies policy
Dress and appearance policy
Driving whilst on company-related business policy
Duvet day policy
Email and internet policy
Employee of the month policy
Employee referral scheme policy
Employment of ex-offenders policy
English only policy
Enhanced redundancy payments policy
Equal opportunities policy
First aiders payment policy
Flexible working policy
Food at desks policy
GDPR data protection policy
Gifts from clients/suppliers policy
Health and safety policy
Holidays policy
Homeworking policy
Induction policy
Internal fraud policy
Leaves of absence policy
Letter enclosing a company policy
Listening to music policy
Loans policy
Lone working policy
Long service awards policy
Maternity policy
Mediation policy
Medical and dental appointments policy
Menopause policy
No smoking policy
Notice periods policy
Parental bereavement leave policy
Parental leave policy
Paternity leave policy
Payroll giving policy
Personal relationships at work policy
Petty cash policy
Policy version form
Political activity policy
Pool car policy
Promotion policy
Provision of accommodation policy
Recruitment policy
Redundancy policy
References policy
Reimbursement of expenses policy
Religious observance policy
Relocation policy
Resignation policy
Retirement policy
Right to search policy
Season ticket loans policy
Severe disruption policy
Shared parental leave and pay policy
Sickness absence policy
Social media policy
Sporting and special events policy
Staff discounts policy
Staff handbook guidelines
Staff handbook introduction
Stress and mental wellbeing policy
Telephone policy
Time off for dependants policy
Time to train policy
Timekeeping policy
Training and development policy
Transgender equality policy
Unauthorised absence policy
Use of company equipment policy
Voluntary and charity work policy
Whistleblowing policy
Working Time Regulations policy
Chapter 3 - Changing terms & conditions and TUPE
Ballot form for election of employee reps
Change of job letter
Deputising letter
Employment contract variation flow chart 1
Employment contract variation flow chart 2
Invitation to nominate as employee representative in TUPE situations
Job share particulars
Letter confirming a reduction in hours request
Letter confirming agreement to vary terms of contract of employment
Letter confirming an increase in hours request
Letter designating employee as furloughed
Letter extending furlough
Letter informing employee of possible relocation of business premises
Letter informing employee that the business is relocating
Letter inviting consultation in accordance with TUPE
Letter notifying of employer change of name
Letter seeking agreement to furlough
Letter seeking agreement to vary employment contract terms
Letter terminating employment and offering re-employment on new terms
Letter to staff before a TUPE transfer
Letter to staff following a TUPE transfer
Notice of return to normal working
Notice of return to work from furlough
Proposal to dismiss and re-employ on new terms
TUPE election for pre-transfer consultation
TUPE employee liability information letter
TUPE employee liability information request letter
TUPE employee rep role explanation letter
TUPE employee reps election result notice
TUPE information and consultation checklist
TUPE provision of proposed measures letter
TUPE request for details of proposed measures letter
Variation of terms of contract of employment letter (in exercise of a contractual power)
Varying TUPE terms checklist
Chapter 4 - Sickness absence
Absence management appeal meeting response
Attendance procedure
Confirmation of outcome of long-term incapacity dismissal appeal meeting
Consent to medical report follow up letter
Conversion of sickness absence to holiday form
Dismissal due to unsatisfactory attendance
Fitness for work self-declaration form
Letter advising employee to remain at home until medical evidence obtained about suitability to work
Letter chasing statement of fitness for work
Letter enclosing Form SSP1
Letter notifying reversion to SSP
Letter of dismissal on long-term incapacity grounds
Letter requesting attendance at a medical examination and medical examination consent form
Letter requesting consent to obtain medical report and medical report consent form
Letter to doctor requesting medical report
Letter to sick employee requesting contact
Letter treating uncertified sickness absence as unauthorised
Letter withdrawing SSP
May be fit for work acknowledgement letter
Medical examination request to independent doctor
Meeting request following a period of long-term incapacity
Notice of absence management appeal meeting
Notice of absence management meeting
Notification of long-term incapacity dismissal appeal meeting
Notification of long-term incapacity meeting
Record of home visit with sick employee
Reply to request to convert holiday to sickness absence
Self-certification of sickness absence form
Warning/final warning of unsatisfactory attendance
Chapter 5 - Time off and holidays
Client handover sheet
Compassionate leave rejection letter
Deferral of jury service letter
Failure to return from holiday letter
Holiday request form
Letter confirming a career break
Letter declining a career break
Letter explaining time off for fertility treatment
Letter proposing a change of holiday year
Letter recrediting holiday
Letter rejecting time off for elective medical procedure
Letter rejecting time off for religious festival
Letter to bereaved employee
Notice to take holiday during notice period
Notice to take holiday
Offer of voluntary internship letter
Reminder to take holiday
Reply to request to carry over holiday
Request to buy or sell holiday form
Request to carry over holiday form
Response to request to cancel or amend holiday
Special leave request form
Time off for jury service letter
Time off for public duties
Unauthorised absence letter
Chapter 6 - Maternity, paternity, adoption and parental rights
Acknowledgement of discontinuous periods of SPL
Acknowledgement of notification of adoption leave letter
Acknowledgement of notification of maternity leave letter
Acknowledgement of single period of SPL
Adoption appointment eligibility declaration
Adoption leave checklist
Adoption leave request form
Antenatal appointment eligibility declaration
Approval of parental leave request
Approval of paternity leave request
Breastfeeding arrangements letter
Change of adoption leave request
Change of maternity leave request
Declaration of consent and entitlement to SPL
Failure to return from maternity leave letter
Family emergencies absence form
Insufficient notice of return from maternity leave
Job vacancy letter during parent-related leave
Letter discussing removal of health risks during pregnancy
Letter inviting employee to attend a SPLIT day
Letter notifying change to adoption leave dates
Letter notifying change to maternity leave dates
Letter postponing parental leave
Letter refusing discontinuous periods of SPL
Letter requesting evidence for SPL
Letter suspending an employee during pregnancy
Letter to employee not returning from maternity leave
Letter to employee on maternity leave
Letter triggering maternity leave due to absence for pregnancy-related reasons
Maternity checklist
Maternity leave or adoption leave curtailment notice
Maternity leave plan
Notice of birth for paternity leave
Notice of entitlement to SPL - father or partner
Notice of entitlement to SPL – mother or adopter
Notifying end date after automatic commencement of maternity leave
Offer of alternative work during family leave
Offer of suitable alternative work during pregnancy
Parental bereavement leave and pay form
Parental leave request form
Paternity leave request form
Paternity rights following loss of pregnancy letter
Period of leave notice for shared parental leave
Pregnancy-related absence form
Refusal of a parental leave request
Reply to keeping in touch day request
Reply to request for early return from adoption leave
Reply to request for early return from maternity leave
Return from maternity leave letter
Rights following loss of pregnancy letter
SMP ineligibility letter
Standard paternity leave checklist
Trial flexible working arrangement letter
Chapter 7 - Data protection
GDPR consent to use of employee’s image
GDPR data breach policy and response plan
GDPR data protection impact assessment
GDPR data subject access clarification/refusal
GDPR data subject access request form
GDPR data subject access response letter
GDPR employee data processing checklist
GDPR erasure of data request form
GDPR erasure of data response letter
GDPR legitimate interests assessment
GDPR letter notifying personal data breach
GDPR personal data breaches register
GDPR privacy notice for job applicants
GDPR privacy notice for staff
GDPR rectification of data request form
GDPR register of data subject access requests
GDPR time extension for subject access response
Letter to ex-employee threatening to contact ICO
Record of personal data processing activities
Chapter 8 - Trade unions
Compulsory trade union recognition flow chart 1
Compulsory trade union recognition flow chart 2
Compulsory trade union recognition flow chart 3
Trade union recognition agreement
Chapter 9 - Personnel managment - company rules
Bribery report form
Change of circumstances form
Checklist of practical steps to protect businesses from breaches of confidentiality
Corporate hospitality report form
Gifts report form
Informal meeting request
Internal announcement of employee’s return to work
Letter acknowledging whistleblowing disclosure
Letter confirming charity cake bake rules
Letter explaining opt-out rights for betting workers
Letter requiring removal of social media postings
Letter to employee who is imposing strong beliefs
Licence to occupy
Notice of staff meeting outside normal working hours
Notice to discuss dress policy breach
Staff toilet upkeep memo
Statement in advance of a work-related event
Suspension on medical grounds letter
Transgender action plan
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