Essential Documents for Saving Tax

Chapter 1 - Business tax

Claim for company loss relief under temporary extension

Claim to carry back company trading loss

Company’s option to buy/sell shares clause

Company shares or securities reorganisation clearance letter

Company terminal loss relief claim

Company trading status report

Deduction for deemed employment payments

Director’s loan account write-off letter

Director’s loan agreement

Dividend checklist

Dividend voucher

EIS qualifying company checklist

Election for alternative maximum age basis

Election for land remediation relief

Election for pre-trading debits

Election to transfer gain or loss to another group company

Herd basis election

Intangible asset rollover relief claim

Interest payable on loan account minute

Interim dividend board minute

Minutes of shareholders’ meeting to pay final dividend

Non-audit engagement letter

Purchase of own shares clearance letter

Purchase of own shares reporting letter

Resolution of sole director to pay interim dividend

Resolution of sole shareholder to pay final dividend

Transactions in securities clearance letter

Written ordinary resolution to approve final dividend

Chapter 2 - Capital allowances

Capital allowances election for fixtures in buildings

Capital allowances for fixtures in buildings record

Capital allowances short-life asset election

Election to transfer assets at written down value

Fixed asset register

Chapter 3 - Capital gains tax

Business asset disposal relief checklist

CGT EIS deferral relief claim

CGT negligible value claim

CGT rollover relief claim

CGT schedule of capital enhancements

CGT unpaid proceeds claim

Claim for a capital loss for an irrecoverable loan to a trader

Claim for a capital loss outside self-assessment

Claim for payment under guarantee

Claim for private residence relief to apply to a former home

Claim for relief for damaged asset

Claim for small part disposal of land

Claim to pay capital gains tax in instalments

Deed of trust for property

Election for business asset disposal relief to apply to QCBs

Election to carry back earn out loss

Election to disapply incorporation relief

Exchange of joint interest relief claim

Holdover relief claim

Nominating a main residence election

Rent or business asset disposal relief checklist

Chapter 4 - Employment tax

Alternative interest calculation method letter

Cars and car allowances policy

Checklist of employment status factors

Company car lump sum contribution agreement

Company car running cost contribution agreement

Company van agreement

Director’s or employee’s loan account record

Election for share value to ignore restrictions

Election to aggregate employer loans

Electronic devices policy

Employee business mileage record

Employee equipment allowance

Employee expenses claim form

Employee expenses policy

Employee homeworking expenses policy

Employee loan agreement

Employee loan letter

Employee loan record

Employee personal appreciation gift letter

Employee pool car agreement

Employee - provision of home telephone policy

Employee scale rate clearance letter

Employee travel expenses policy

Employees’ incidental overnight expenses policy

Employees using their own car or van for business policy

Employer/employee company car and van fuel agreement

Letter to employees regarding trivial benefits

Letter to HMRC regarding pool car status

PAYE settlement agreement letter

Payrolling benefits in kind letter to employee

Pool car journey record

Register of child carers

Salary sacrifice letter to employee

Salary sacrifice policy

Sample childcare voucher

Spouse’s job description

Staff suggestion scheme record

Staff suggestion scheme rules

Tax deduction from benefits in kind claim

Termination payment letter

Chapter 5 - Inheritance tax

Chattel lease

Claim for quick succession relief

Deed of assignment of life policy

Deed of variation

Discretionary trust - letter of wishes to accompany a will

Dividend waiver

Failed potentially exempt transfer - fall in value claim

IHT claim for fall in value relief for land and buildings

IHT fall in value relief for shares checklist

IHT gift from surplus income letter

IHT spouse’s domicile election

Loan waiver deed

Partnership cross option clause

Record of gifts

Surplus income record

Transferable nil rate band checklist

Chapter 6 - Personal income tax

Amending a personal tax return letter

Consultancy agreement

EIS relief claim

Election for foreign losses

Farmers’ averaging election

In-year pension contribution - claim for tax relief

IR35 - prevention of double taxation claim

Letter notifying reduction of EIS relief

Letter to pension company requesting payment of annual allowance charge

Log of UK visits

Overpayment relief claim

Overpayment relief claim checksheet

Personal pension premium record

Pre-incorporation losses claim

Reducing self-assessment payments on account letter

Remittance basis election

SEIS reinvestment relief claim

Self-employed pages review

Self-assessment checklist

Share loss relief claim

Trading allowance claim for partial relief

Trading allowance election to disapply relief

Unincorporated business trading loss relief claim

Year-end tax planning checklist

Chapter 7 - Property and rental income

Agreement to sever joint tenancy

Chattels checklist

Claim for small part disposal relief - compulsory purchase

Election for a period of grace to apply to FHLs

Election for rent-a-room relief alternative basis

Election for rent-a-room relief not to apply

Election to accelerate transitional charge

Election to average occupation of FHLs

Election to opt out of rental cash basis

Land and buildings tenancy-in-common declaration

Licence agreement

Licence agreement for commercial property

Licence agreement (garage)

Option for special method of cost apportionment

Property allowance claim for partial relief

Property allowance election to disapply relief

Property management company contract

Property rental business loss relief claim

Rental business employee’s job description

Structures and buildings allowance statement

Chapter 8 - Tax management, enquiries and penalties

Challenge business economics exercise letter

Changing interview notes

Checklist for challenging an HMRC business economics exercise

Compensation claim letter

Complaint letter

Enquiry - capital statement checklist

Enquiry - notice out of time letter

Key events chart

Letter to chase a tax repayment

Letter to get a tax penalty reduced or suspended

Letter turning down an interview

Lottery syndicate agreement

Official error claim for tax not to be collected

PAYE compliance review - date not convenient letter

PAYE compliance review checklist

PAYE - letter of disclosure

Private expenditure record

Request for closure of enquiry letter

What HMRC is likely to ask

Chapter 9 - VAT

Agricultural flat rate scheme letter

Annual accounting scheme cover letter

Flat rate scheme cover letter

Letter requesting partial exemption special method

Letter revoking a VAT option to tax

Letter to HMRC - problems with VAT online filing

Letter withdrawing from flat rate scheme

Request for HMRC VAT internal review letter

Schedule of pre-registration expenditure

Transferring VAT number cover letter

VAT appeal letter

VAT invoice checklist

VAT online filing checklist

VAT option to tax covering letter

VAT reduced rate evidence log

VAT surcharge reasonable excuse letter

VAT voluntary disclosure of error letter

VAT - request for a written ruling

Chapter 10 - Other tax documents

Allocation of savings interest agreement

Appeal and postponement of direct tax

Bank account declaration of beneficial ownership

Certificate of annual interest and tax deducted

Claim for special relief

Election to transfer stock at less than market value

Product mix reconstruction

Wastage/losses record