Home »
Newsletters »
Safe Employment Documents

Safe Employment Documents

Your monthly guide to keeping your employment documents up to date

What is it?
Who's it for?
Topics
Content
Access

Safe Employment Documents is...

A website and digital newsletter:

Covers every workplace situation in the least-cost way
Provides a full set of legally secure employment documents
Explains how to use each document to its greatest effect
Makes sure your paperwork meets the needs of your business
Enables you to stay fully up to date with what's new and changing in employment law

A unique concept...

Easy-to-apply advice and solutions
Short and simple - in clear language
100% safe to use
Completely independent advice

A unique collaboration between

Our in-house experts
A broad network of specialists who are experts in HR

We've created this package especially for...

Company owners and managers, personnel managers, HR staff, supervisors that want to:

Be sure their employment practices are legally safe
Have ready-to-use documents for all their HR dealings close to hand
Ensure these documents are always up to date with the ever-changing legislation

HR consultants and advisors that want to:

Have all the resources they need to provide their clients with maximum protection

Brexit

Brexit

Changing terms

Confirmation of pension contribution increase
Deputising letter
Letter advising NMW rate change
Letter advising NMW rate freeze
Letter designationg employee as furloughed
Letter notifying employer change of name
Letter seeking agreement to furlough leave
Letter varying agreed terms of contract
Meeting to discuss varying contract terms
Request to vary contract terms
Salary sacrifice form
Temporary flexible working arrangement letter
Termination of contract and offer of terms
Variation of contract terms letter
Varying terms

Company rules

Alcohol and drugs policy
Business travel and environment safeguarding policy
Cars and car allowances policy
CCTV Policy
Clear desk policy
Collections, Sponsorship and Selling of Goods Policy
Company rules
Computer policy
Conduct whilst on company business policy
Data protection policy
Death of employee policy
Deferral of jury service letter
Dignity at work policy
Disclosures in the public interest policy
Dress and appearance policy
Driving whilst on company-related business policy
Duvet day policy
E-mail and Internet policy
Equal opportunities and dignity at work policy
Gifts from clients/suppliers policy
Gifts report form
Health and safety policy
Holidays policy
Homeworking policy
IT security induction checklist
Leaves of absence policy
Outcome of Time to Train Appeal Meeting Letter
Personal relationships at work policy
Political activity policy
Provision of accommodation policy
Register of keys and alarm codes
Reimbursement of expenses policy
Right to search policy
Severe disruption policy
Smoking policy
Social media policy
Sporting and special events policy
Staff discounts policy
Staff handbook introduction
Statement to Employees in Advance of Work Party
Stop and Search Authorisation Form
Stress at work policy
Strong beliefs
Telephone policy
Timekeeping policy
Time to Train Acceptance Letter
Time to Train Appeal Meeting Letter
Time to Train Rejection Letter
Use of company equipment policy
Whistleblowing policy
Workplace sweepstake rules

Contracts

Agreement for Loan Repayment
Annualised hours clause
Apprenticeship agreement
Apprenticeships
Approved English apprenticeship agreement
Attendance allowance clause
Blanket power to vary contract clause
Bonus payment clause
Casual worker agreement
Clauses and agreements
Commission clause
Compassionate leave clause
Confidentiality clause
Consultancy Agreement
Consultancy offer letter
Credit and Charge Card Clause
Criminal records check clawback agreement
Deductions from wages clause
Demotion clause
Deputising clause
Driving Licence Requirement Clause
Electronic signatures clause
Employee warranties
Extra bank holidays clause
Fixed-term contract
Fixed term contract extension letter
Flexible job duties clause
Flexitime clause
Garden leave clause
GDPR Data protection clause
Governing law and jurisdiction clause
Holiday pay on termination clause
Holiday shutdown clause
Homeworker clauses
Intellectual property clause
Job-share clause
Lay-off and short time working clause
Letter confirming a career break
Letter confirming a reduction in hours request
Letter confirming increase in hours request
Letter confirming PILON payment
Letter enforcing restrictive covenants
Letter extending apprenticeship
Letter requesting return of contract
Letter to competitor about employee on garden leave
Limiting disciplinary procedure clause
List of gross misconduct offences
Luncheon vouchers clause
Medical examinations clause
Mobility/relocation clause
No oral variation clause
Notices clause
On-call work clause
Opt-out agreement
Opt out clause
Other benefits in kind clause
Outside business interests clause
Overtime and time off in lieu clause
Part-time employee clauses
Pay in lieu of notice
Pay secrecy clause
Personal property clause
Probation
Probation period clause
Public Statements Clause
Relocation costs agreement
Renewal of fixed-term employment letter
Repayment of immigration fees agreement
Reporting procedure
Requirement to live near work clause
Requirement to travel clause
Response to employment particulars request
Rest periods and rest break clause
Restrictions on authority clause
Restrictive covenants clause
Retirement clause
Return of company property clause
Right to work clause
Secondary work
Secondment agreement
Self-employed contract
Shift work clause
Sick pay clause
Statement of changes to employment particulars
Student Sponsorship Agreement
Suspension clause
Third party pressure to dismiss clause
Third party rights clause
Training costs agreement
Training requirement clause
Unauthorised absence pay deduction clause
Whole agreement clause
Work outside the UK clause
Written statement of employment particulars
Zero hours contract

Contractual policies and procedures

Alcohol and drugs
Anti-bribery policy
Computer policy
Conduct whilst on company business
Contractual policies and procedures
Corporate hospitality policy
Data protection policy
Dress and appearance
E-mail and Internet policy
Employment of ex-offenders policy
Generative AI policy
Gifts from clients/suppliers
Holidays
Leaves of absence
Personal relationships at work
Reimbursement of expenses
Right to search
Sickness absence
Smoking
Telephone policy
Timekeeping
Unauthorised absence
Use of company equipment
Whistleblowing policy
Working Time Regulations
Workplace companion confidentiality agreement

Coronavirus

Coronavirus
Coronavirus overseas travel quarantine memo
Furlough
Letter explaining control measures taken
Letter seeking agreement to flexible furlough
Letter seeking consent to staggered start times
News
Notification of self-isolation memo

Data protection

Data protection
Data protection subject access response letter
GDPR
GDPR consent to use of employee's image
GDPR Data Breach Policy and Response Plan
GDPR data processor clauses
GDPR Data protection impact assessment
GDPR Data Subject Access Request Form
GDPR Data subject access response letter
GDPR data subject rights clarification/refusal
GDPR Employee data processing checklist
GDPR erasure of data request form
GDPR erasure of data response letter
GDPR legitimate interests assessment
GDPR Letter notifying personal data breach
GDPR personal data breaches register
GDPR Privacy Notice for Job Applicants
GDPR Privacy Notice for Staff
GDPR rectification of data request form
GDPR rectification of data response letter
GDPR Register of data subject access requests
GDPR restriction of processing request form
GDPR restriction of processing response letter
GDPR subject access request clarification/refusal
GDPR time extension for data subjects rights response
GDPR Time extension for subject access response
Record of personal data processing activities

Discipline/grievances

Alternative disciplinary sanctions letter
Capability procedure
Confirmation of no further disciplinary action
Confirmation of performance improvement measures
Delayed grievance investigation letter
Disciplinary demotion letter
Disciplinary hearing order of proceedings
Disciplinary investigation report
Disciplinary matters and procedures
Disciplinary procedure
Dismissal due to poor performance letter
Dismissal due to unsatisfactory attendance
Dismissal with notice letter (misconduct)
Dismissal without notice letter (absent employee)
Dismissal without notice letter (gross misconduct)
Dispute resolution
Employee disciplinary record
Employee grievance record
External Witness Statement Request Letter
Failure to attend disciplinary hearing letter
Failure to attend grievance meeting letter
Grievance drafting guidance
Grievance investigation plan
Grievance investigation report
Grievance meeting order of proceedings
Grievance procedure
Grievance procedures
Letter advising appeal is out of time
Letter appointing a disciplinary investigation manager
Letter appointing grievance investigation manager
Letter confirming expiry of a warning
Letter following disciplinary appeal hearing
Letter following grievance appeal meeting
Letter following poor perfomance appeal meeting
Letter following receipt of medical certificate
Letter informing employee of grievance against them
Letter lifting suspension
Letter notifying outcome of grievance meeting
Letter offering options for disciplinary hearing
Letter postponing grievance hearing
Letter refusing choice of companion
Letter rejecting repeated grievance
Letter rescheduling disciplinary hearing
Letter rescheduling grievance meeting
Letter to doctor
Letter to sick employee confirming disciplinary hearing
List of gross misconduct offences
Minutes of disciplinary hearing
Minutes of grievance meeting
No action after disciplinary investigation
Noitification of disciplinary investigation
Notice of absence management appeal meeting
Notice of disciplinary appeal hearing
Notice of grievance appeal meeting
Notice of performance review meeting
Notice of poor performance appeal meeting
Notice of SOSR or Statutory Bar Appeal Meeting
Notification of disciplinary hearing
Notification of grievance meeting
Performance review meeting
Reply to retraction of grievance
Request to attend investigatory meeting
Request to witness to attend disciplinary hearing
Response to ex-employee's grievance
Retraction of grievance form
Suspension letter
Warning/final warning of poor performance
Warning/final warning of unsatisfactory attendance
Witness Statement Record
Workplace companion confidentiality agreement
Written warning and final written warning

Discrimination

Age discrimination
Disability agreed adjustment record
Disability discrimination
Discrimination
Gender reassignment
Harassment
Letter acknowledging harassment complaint
Race discrimination
Sex discrimination

Flexible working

Flexible working
Hybrid working

Holidays

Annual leave
Letter proposing a change of holiday year
Reminder to take holiday
Reply to request to carry over holiday
Response to request to cancel or amend holiday

Miscellaneous

Absence management appeal meeting response
Access to work memo
Advance notice of cash shortges and stock deficiences
Agency worker day one rights response letter
Appraisal procedure and form
Assessment of potential for promotion
Ballot form for the election of employee reps
Bonus payment letter
Bribery report form
Business relocation letter
Change of circumstances form
Charity cake bake rules letter
Client handover sheet
Compassionate leave rejection letter
Corporate hospitality report form
Data processor letter
Death benefit expression of wish form
Election for extended hire period for agency worker
Election for quarantine period for agency worker
Election to pay transfer fee for agency worker
Eligible jobholders automatic enrolment letter
Employee absence record form
Employee weekly timesheet
Employment overview record
Equal Opportunities Training Record
EU settlement scheme reminder letter
Expenses claim form
Extension of flexible working decsion period
Extension of probationary period letter
Failure to return from holiday letter
Fair piece rate notice
Holiday request form
Homeworking checklist
Ineligible for flexible working letter
Informal meeting request
Internal announcement of employee's return
Invitation to staff to nomination themselves as employee reps
Invite to absent employee to work related event
Itemised pay statement
Key information document for agency workers
lay-off or short time letter
Letter acknowledging whistleblowing disclosure
Letter asking about secondary work
Letter declining a career break
Letter discussing removal of health risks during pregnancy
Letter explaining time of for fertility treatment
Letter extending furlough
Letter for entitled workers
Letter for non-eligible jobholders
Letter for workers already in a qualifying pension
Letter imposing a lay-off or short time working
Letter informing agency worker of righs after twelve weeks
Letter providing NMW statement
Letter rejecting annual leave request
Letter rejecting expenses claim
Letter rejecting time off for religious festival
Letter rejecting time of for elective medical procedure
Letter requesting basic disclosure certificate
Letter requesting employee work longer notice period
Letter requiring removal of social media posts
Letter rescheduling performance review meeting
Letter seeking recovery of training costs
Letter to discuss end of apprenticeship
Letter to employee on retirement
Letter to employee's emergency contact
Letter to employee who is imposing strong beliefs
Letter to ex-employee about personal belongings
Letter to ex-employee threating to conatct ICO
Letter to new employer enforcing restrictive covenants
Letter to next of kin on death of employee
Letter to staff before a TUPE transfer
Letter to staff following a share purchase
Letter to staff following a TUPE transfer
Loan application form
Mediation Checklist
National living wage advice letter
Night workers health questionnaire
Notice of return from furlough
Notice of return to normal working
Notice of staff meeting outside normal working hours
Notice to discuss dress policy breach
Notice to take annual leave
Notification of pay freeze letter
Notification of probation period review meeting
Offer of voluntary internship letter
Overpayment of wages letter
Overpayment of wages letter for ex-employee
Performance progress record
Personal data subject access request clarification
Personal data subject access request form
Personal data subject access response letter
Policy version form
Possible business relocation letter
Preserving staff dignity statement
Probation review form
Processing of personal data consent form
Promotion letter
Real living wage increase advice letter
Reply to request to convert holiday to sickness absence
Request to buy or sell holiday form
Request to carry over holiday form
Response to invalid flexible working request
Retention bonus letter
Rights after loss of pregnancy letter
Road incident form
Salary review letter
Satisfactory probationary period letter
Self appraisal form
Social distancing reminder memo
Special leave request form
Staff discounts record
Staff handbook guidelines
Sunday trading statutory rights statement
Suspension on medical grounds letter
Time off for public duties letter
Time off in lieu form
Time of for jury service letter
Training feedback form
Transgender action plan
Trial flexible working arrangement extension letter
TUPE consultation letter
TUPE election for pre-transfer consultation
TUPE employee liability information letter
TUPE employee rep role explanation letter
TUPE request for details of proposed measures letter
Unauthorised absence letter
Whistleblowing at work training notes
Whistleblowing form
Whistleblowing training record

Non-contractual policies and procedures

Adoption leave and pay
Anti-slavery and human trafficking policy
Appraisal policy
Appraisals
Attendance procedure
Bereavement policy
Birthday Policy
Bonus payment clause
Bring your own device policy
Buying and selling holiday policy
Canteen facilities
Capability procedure
Career breaks
Cars and car allowances
Cashback websites policy
Cash handling policy
Clear desk
Criminal offences committed by staff policy
Dignity at work policy
Disciplinary procedure
Disclosures in the public interest
Domestic abuse policy
Domestic emergencies policy
Employee of the month policy
Employee referral scheme policy
English only policy
Enhanced redundancy payments policy
Equal opportunities policy
Fire safety
First aiders payment policy
Flexible working
Food at desks policy
GDPR data protection policy
Grievance procedure
Health and safety
Homeworking policy
Hybrid working policy
Induction policy
Internal fraud policy
Listening to music policy
Loans policy
Long service awards policy
Maternity leave and pay
Medical and dental appointments policy
Menopause policy
Menstruation policy
Non-contractual policies & procedures
Notice periods policy
Parental bereavement leave policy
Parental leave
Paternity leave and pay
Payroll giving policy
Petty cash policy
Pool car policy
Promotion
Provision of accommodation
Recruitment
Redundancy
Religious observance policy
Relocation
Remote/homeworking
Resignation
Retirement
Season ticket loans
Staff discounts
Stress and mental wellbeing policy
Stress at work
Time off for dependants
Training and development
Training costs agreement
Transgender equality policy
Vaccination policy
Version control
Volunteer and charity work policy

Pay and conditions

National minimum wage
Overpayment of wages repayment receipt letter
Pay and conditions
Recalculation of maternity pay letter

Recruitment

Academic qualifications request
Agency staff
Application form
Character reference questionnaire
Equal opportunities monitoring form
Equal opportunities statement
Illegal working prevention letter
Induction
Induction Checklist
Instruction to supply temporary worker
Internal statement announcing new employee
Interview and rejection letters
Interview expenses claim form
Invitation to attend interview letter
Job description and person specification
Job trial offer letter
Letter advising social media will be disregarded
Letter confirming membership of professional body
Letter enclosing contract of employment
Letter enquiring about reasonable adjustments
Letter requesting basic disclosure certificate
Letter Withdrawing Conditional Offer of Employment
Letter withdrawing offer of appointment
Making a job offer checklist
New starter form
Offer of appointment letter
Offer of paid internship letter
Offer of re-employment to redundant ex-employee
Personal statement review helpsheet
Pre-employment medical questionnaire
Previous employment confirmation request
Professional qualifications rrequest
Recruitment
Recruitment authorisation form
Recruitment policy
Reference reply
Reference request
References consent form
References policy
Rejection of candidate after interview letter
Rejection of candidate before interview letter
Relocation policy
Response to unsolicited CV
Right to work checklist
Verification of qualifications consent form

Redundancy

Collective consultation letter
Counter-notice
Electing employee representatives
Employee rep role explanation letter
Enhanced redundancy payments policy
First redundancy consultation letter
Letter confirming employee not redundant
Letter seeking agreement to reduce pay
Letter to wider workforce about redundancy situation
Nomination letter
Notification of potential redundancy meeting
Notification of redundancy appeal meeting
Objection to early departure on redundancy
Offer of alternative work
Offer of alternative work during family leave
Redundancy
Redundancy appeal meeting confirmation
Redundancy payment calculation form
Redundancy payments ready reckoner
Redundancy policy
Redundancy selection assessment
Redundancy termination notice
Refusal of suitable alternative work letter
Reply to resignation during lay-off or short time working
Second redundancy consultation letter
Selection criteria
Successful trial period in alternative work
Time off to look for work on redundancy letter
Unsuccessful trial period in alternative work
Voluntary redundancy termination notice
Volunteer for redundancy acceptance letter
Withdrawing redundancy notice letter

Sickness absence

Consent to medical report follow up request
Consent to obtain medical report letter
Conversion of sickness absence to holiday form
Employees attendance request letter
Fit for work acknowledgement letter
Fit for work referral consent letter
Fit for work telephone referral
Fitness for work self-declaration form
Letter chasing statement of fitness for work
Letter confirming medical report application
Letter confirming temporary work alterations
Letter enclosing Form SSP1
Letter notifying Reversion to Statutory Sick Pay
Letter recrediting annual leave
Letter requesting visit with sick employee
Letter to sick employee requesting contact
Letter treating uncertified sickness absence as unauthorised
Letter withdrawing SSP
Long-term incapacity dismissal appeal
Long-term incapacity dismissal letter
long-term incapacity letter
Long-term incapacity meeting letter
Medical examination request to independent doctor
Meeting request following long term incapacity
Not fit for work acknowledgement letter
Notice of absence managment meeting
Record of home visit with sick employee
Remain at home letter
Request for medical report
Return to work interview form
Self-certification of sickness absence form
Sickness absence
Sickness absence policy

Termination

Agreement for loan repayment
Compromise agreement
Compromise agreement letter
Confirmation of dismissal for SOSR
Confirmation of dismissal statutory bar
Dismissal due to redundancy letter
Dismissal for unsatisfactory performance
Dismissal probationary period letter
Early release from notice letter
Employee belongings
Employee property
Ex gratia termination payment receipt
Exit questionnaire
Fixed-term contract expiry dismissal letter
Frustration of contract letter
Intended retirement date letter
Internal statement announcing employee's departure
Letter advising employee has left
Letter confirming no compulsory redundancies necessary
Letter retracting heat of the moment dismissal
Letter to accompany settlement agreement
Letter to discuss resignation
Meeting for possible dismissal
Miscellaneous
Notice of potential dismissal (FTC Expiry)
Notice of Potential Dismissal (SOSR or Satutory Bar)
Notice to take holiday during notice period
Notification of appeal meeting
Notification of potential dismissal meeting
Notification of retirement appeal meeting
Notification of retirement meeting
Outcome of appeal meeting letter
Outcome of retirement meeting letter
Proposal to dismiss and re-employ on new terms
Request to work beyond retirement
Resignation policy
Response to Retirement Notification
Response to verbal resignation
Response to written resignation
Retirement appeal letter
Retirement form
Retirement policy
Settlement agreement
Settlement agreement proposal checklist
Statement of reasons for dismissal
Termination
Withdrawal of resignation acceptance
Withdrawal of resignation rejection

Terms and conditions of employment

Agency workers policy
Car or car allowances clause
Commission
Confidentiality
Flexible job duties
Garden leave
GDPR Employee monitoring clause
Intellectual property
Lay off and short-time working
Letter chasing agreement to vary employment terms
Miscellaneous
Mobility/relocation
Notice
Notification of probation period review
Outside business interests
Pay in lieu of notice Clause
Payslips
Probation period
Real living wage
Requirement to travel
Rest periods and rest break clause
Retirement
Statement of employment particulars checklist
Sunday working
Terms and conditions of employment
Unmeasured worker daily average agreement

Time off

Carer's leave
Time off

TUPE

TUPE
TUPE employee liability information letter
TUPE Employee reps election result notice
TUPE Provision of proposed measures letter

Work & parents

Acknowledgement of discontinuous periods of SPL
Acknowledgement of intended adoption leave
Acknowledgement of intended maternity leave
Acknowledgement of single period of SPL
Adoption appointment eligibility declaration
Adoption leave and pay policy
Adoption leave request form
Antenatal appointment eligibility decalration
Approval of parental leave request
Approval of paternity leave request
Birth notice for paternity leave
Breastfeeding arrangements letter
Change of adoption leave request
Change of maternity leave request
Change of paternity leave request
Change of shared parental leave request
Declaration of consent and entitlement to SPL
Failure to return from maternity leave letter
Family emergencies absence form
Flexible working acceptance letter
Flexible working application form
Flexible working policy
Flexible working rejection letter
Flexible working request meeting letter
Insufficient notice of paternity leave
Insufficient notice of return from maternity leave
Job vacancy during parent-related leave
Letter asking for Evidence of Eligibility for Additional Paternity Leave
Letter confirming flexible working request withdrawn
Letter confirming trial flexible working arrangement
Letter inviting employee to attend a SPLIT day
Letter notifying change to maternity leave dates
Letter postponing parental leave
Letter refusing discontinuous periods of SPL
Letter requesting evidence for SPL
Letter suspending an employee during pregnancy
Letter to confirm parental bereavement leave
Letter to employee on maternity leave
Letter triggering maternity leave due sickness
Maternity leave/adoption leave curtailment notice
Maternity leave plan
Maternity, paternity, adoption, parental
Maternity policy
Notice of entitlement for shared parental leave
Not returning from maternity leave letter
Offer of suitable alternative work in pregnancy
Outcome of flexible working appeal letter
Parental bereavement leave and pay form
Parental leave policy
Parental leave request form
Paternity leave policy
Paternity leave request form
Paternity rights following loss of pregnancy letter
Periods of leave notice for shared parental leave
Pregnancy related absence form
Refusal of a parental leave request
Reply to keeping in touch day request
Reply to request for early return from maternity leave
Response to amendment of flexible working application
Response to antenatal appointment request
Return from maternity reminder letter
Revocation of curtailment notice for SPL
Shared parental leave policy
SMP ineligibility letter
Time off for dependants policy
Time off for fertility treatment
Trial flexible working arrangement letter

Workplace

Staff toilet upkeep memo
Workplace

You'll benefit from the following resources...

Monthly digital newsletter

Professional advice on how to use our employment documents to their greatest effect, by email

Safe Employment documents

Regularly updated documents to ensure your employment practices are always squeaky clean

E-mail services

Keep you fully informed about new and updated resources
Link directly to these resources
Deliver news and advice directly to your mailbox
Easily subscribe to or unsubscribe from - you manage what you receive

Use Safe Employment Documents by visiting

www.safe-employment-documents.co.uk

digi

All-in-one digital solution
Always up to date
User-friendly
Fully integrated and linked content
Easy to apply in practice

Offer

Duration

Frequency

Printed version

E-mail version

App

DIGITAL

Standard offer

£420

£320.00

1 year

Monthly